Renting out a booth without an attendant: best practices

Many providers rent out their booths without an attendant: the client picks up the booth, sets it up and returns it after the event. BoothX is designed for this: everything can be prepared, locked down and monitored remotely.

Before handing over the booth

Prepare the event

1. Create the event with its dates and design, on the booth or on the web panel.
2. Select it on the booth.
3. Do a full test session, print a test page, scan the QR code.

Make the booth self-sufficient

Apply the Kiosk express setup, then check:

• Booth lock with a PIN or pattern: the client has no access to the settings;
• Full screen when locked and Automatic startup: when powered on, the booth starts by itself on the lock screen;
• Block system shortcuts, Ghost cursor, Block unknown USB drives;
• Keep the screen and computer on, Keep USB ports powered, Auto-recovery.

See Kiosk mode and security and Power, sleep and auto-recovery.

The emergency contact

Fill in the Owner's phone (Settings › Kiosk): it is shown on the lock screen with a QR code to call you. Your client can reach you in one gesture if there's a problem.

Should you give the code to the client?

It's usually not necessary:

• the client launches the event with the gesture and your code… or you launch it remotely from the web panel;
• at the end of the evening, they simply turn off the booth.

If you prefer that the client can leave the event, give them a code dedicated to the rental and change it when the booth comes back.

The instruction sheet

Include a laminated sheet with the booth:

1. Plug in the booth, turn on the camera and the printer.
2. Turn on the computer: BoothX starts by itself.
3. The event starts (or call the number shown to have it launched remotely).
4. Changing the paper: how to open the printer, where the rolls are.
5. At the end of the evening: turn off the computer, then the camera and the printer.
6. If there's a problem: the phone number, available during the event.

During the rental

From the web panel:

• My booths shows you whether the booth is online, with its equipment and alerts;
• Remote commands: launch or stop the event, lock, unlock, restart the software;
• photos arrive in the gallery if the booth has internet.

Most calls are solved by restarting the software remotely, or by guiding the client to reconnect a cable.

When the booth comes back

1. Connect the booth to the internet and let it upload the photos.
2. Retrieve the files (Storage › Open folder) and send the gallery link to the client.
3. Export, then purge the data from any contest.
4. Check the equipment: remaining paper, cables, screen cleanliness.
5. Change the code if you shared it.

For several booths

• Use a shared settings profile in Automatic mode: all your rental booths have the same settings, and a change is applied everywhere (see Synced settings profiles).
• Name your booths clearly (“Booth 1 – white”, “Booth 2 – mirror”) to find them in My booths.
• Set to maintenance a booth under repair so you don't mistake it for an available booth.